SWA HEALTH AND SAFETY POLICY DOCUMENT

a) POLICY

The Association believes that by producing this document, it will offer guidance to officials,

model boat operators and spectators to minimise risks to Health and Safety as far as is

reasonably practical.

b) HAZARDS AND RISKS

(i) HAZARDS

Unprotected water edges, deep water, rotating propellers, rechargeable batteries,

transmitter aerials, water borne disease, radio frequency clash.

(ii) RISKS

- Slipping, tripping, falling, the people most at risk are officials and operators at the

waterside - spectators are also at risk

- Drowning, everyone at the waterside is at risk, especially non-swimmers and young

children.

- Risk of injury to hands from moving propellers. At risk will be assistants and operators

working on the boats out of the water, spectators if not segregated.

- Eye injuries from transmitter aerials, at risk are the officials, operators and assistants in

the operating area.

- Water born viruses and disease from moving, still or stagnant water, or where waterfowl

and wildlife is evident

- Risk to all of injury from re-chargeable battery disintegration or fire within a model boat or

while the battery is being charged.

- Where radio control is used, risk of frequency clash for transmitters operating on 27 and

40 MHz frequencies.

c) EVALUATION OF RISKS

Where boats are to operate, a Responsible Person will be nominated to carry out a

Risk Assessment.

(i) SLIPS,TRIPS AND FALLS

The Responsible Person must look at the slipping/ tripping/falling risks and make an

evaluation to decide if there needs to be an exclusion zone or safe spectator area should

this risk manifest itself due to uneven surfaces, steep or wet banks, debris and rocks,

such that a fall would lead to a person going into the water, especially spectators.

Having put appropriate precautions in place, including highlighting any risks to the

operators, nominated members should be used to steward and advise spectators of this

risk as necessary.

CONSTITUTION

NAME

1.1 The Association shall be known as The Surface Warship Association.

AIMS OF THE ASSOCIATION

2.1 To promote the hobby of warship and naval auxiliary vessel modelling, whether radio controlled or

static.

2.2 To assist in research, share information and assist Members

MEMBERSHIP

3.1 Membership shall be by application form obtainable from the Membership Secretary or any

officer or Committee member. Family membership is available – children under 16 years old

attending any event must be accompanied at all times by a parent / guardian who will be solely

responsible for the child or children.

3.2 Each new member will receive a membership card, a copy of the constitution and such other

notices and information that the Committee deem appropriate.

3.3 The Association reserves the right to reject applications for new membership without giving

reasons. Existing Members can have their membership withdrawn or not renewed if they fail to

observe the Constitution or, by their actions bring the Association into disrepute. Any existing

Member so disciplined has the right of appeal to the Committee.

3.4 Membership of the Association will automatically lapse after the 31st Jan if the annual subscription

for the current year has not been paid.

ADMINISTRATION

4.1 The Association will be governed by a Committee elected each year at the Annual General

Meeting (A.G.M.)

4.2 The Committee shall consist of the following officers and members - Chairman, General

Secretary, Treasurer, Membership Secretary and Archivist. In addition all Area Representatives

shall be ex-officio members of the Committee.

4.3 The Committee may co-opt additional members for the purpose of special tasks or for specialist

knowledge.

4.4 The Committee may appoint sub-committees at its discretion.

4.5 In the event that the Chairman is unable to be present at a Committee meeting, members present

are to confer and appoint an acting Chairman to conduct business

4.6 A quorum shall consist of three Committee members.

FINANCE

5.1 The financial year shall run from 1st November until 31st October the following year.

5.2 Bank accounts shall be in the name of the Surface Warship Association into which all monies

received must be paid.

5.3 Cheques drawn shall be signed by the Treasurer and one other Officer of the Association.

5.4 All financial matters to be discussed and approved by the Committee.

5.5 Audited accounts of the Association will be submitted to the Committee members at the last

committee meeting prior to the AGM for approval. These Accounts shall be circulated to the

Membership with the notice calling the A.G.M.

5.6 All property of the Association, with value in excess of £50,shall be recorded by the

Treasurer as to the location and name of the holder of these items.

5.7 The Surface Warship Association will hold Public Liability Insurance.

SUBSCRIPTIONS

6.1 The annual membership subscription for the Association will be such sum as agreed at the A.G.M.

6.2 Subscriptions will be due for payment at the commencement of the membership year which will be

from the 1st of January.

6.3 Any new member joining after 31st July will pay the full membership

for the following year plus £1 per month for outstanding amount of the current year.

MEETINGS

7.1 The Association shall hold an Annual General Meeting on a suitable date in early February.

Members to receive a minimum of three weeks notice including the Agenda for the Meeting.The

business for the A.G.M. shall include:-

A) Reports on activities for the past year.

B) Treasurers report and vote thereon including recommendation for subscription charges for the

coming year.

C) Consideration of, and voting on, any proposals (Motions) raised by the Committee or

members.

D) Election of Officers for the coming year. This to be conducted by the president or Vice-

President with respect to the election of Chairman.

7.2 Voting at the A.G.M. is restricted to paid up Members, proxy votes are only available to those

overseas.

7.3 Motions, by Members, for discussion and approval at the A.G.M. must be received, in writing, by

the General Secretary prior to 1st Jan preceding the A.G.M. Only Amendments to existing

Motions will be accepted at the A.G.M, not new Motions.

7.4 An Extraordinary Meeting of the Association may be called, in writing, by any 25 Members of the

Association or by the Committee. The reason for calling the E.G.M. shall be notified to all

Members 21 days prior to the E.G.M.. No matters other than those so notified shall be discussed

at such E.G.M.

HEALTH AND SAFETY

8.1 All Members of the Association are responsible for their own health and safety.

8.2 Members are advised to wear suitable gloves when launching models as protection against water

borne infections particularly Weils Disease.

PRESIDENT

9.1 The Association will appoint a person who, in the opinion of the Committee, would best

represent the Association as a figurehead and advisor. The President will have no executive

powers in the running of the Association with the exception of the election of Chairman at

the A.G.M.

VICE PRESIDENT

10.1 The Association can appoint a Vice President from the Association membership. The Vice

President may be given specific tasks by the Committee to investigate and report on matters

affecting the objects of the Association.

The Vice President can attend committee meetings, but has no voting rights at that meeting.

LIFE MEMBERSHIP

11.1 If, in the opinion of the Committee a member has served the Association with distinction they

can be offered Honorary Life Membership. Honorary Life Membership carries no executive

powers but all annual membership fees are waived.

DISSOLUTION

12.1 If a resolution signifying the desire of the members to dissolve the Association is proposed, then

the following procedure must be observed. Such resolution shall be passed by a majority of not

less than three-quarters of votes cast at an Annual General Meeting or Extraordinary General

Meeting duly convened, of which notice specifying the intention of Dissolution has been duly

given.

12.2 Such identical resolution shall be confirmed by a simple majority of the members who shall be

present at a subsequent Extraordinary General Meeting duly convened and of which notice has

been given. The date of such meeting shall not be less than three (3) days or more than one (1)

calendar month from the first meeting. Upon such dissolution, the net assets remaining after the

satisfaction of all debts and liabilities shall be given to a charitable institution supporting the

welfare and needs of a Maritime fraternity.

CONCLUSION

13.1 This constitution may be altered or amended as needs of the Association require. Any

alteration or amendment must be duly notified to all paid up members and approved at a

general meeting before taking effect.