SWA HEALTH AND SAFETY POLICY DOCUMENT
The Association believes that by producing this document, it will offer guidance to officials,
model boat operators and spectators to minimise risks to Health and Safety as far as is
b) HAZARDS AND RISKS
Unprotected water edges, deep water, rotating propellers, rechargeable batteries,
transmitter aerials, water borne disease, radio frequency clash.
- Slipping, tripping, falling, the people most at risk are officials and operators at the
waterside - spectators are also at risk
- Drowning, everyone at the waterside is at risk, especially non-swimmers and young
- Risk of injury to hands from moving propellers. At risk will be assistants and operators
working on the boats out of the water, spectators if not segregated.
- Eye injuries from transmitter aerials, at risk are the officials, operators and assistants in
the operating area.
- Water born viruses and disease from moving, still or stagnant water, or where waterfowl
and wildlife is evident
- Risk to all of injury from re-chargeable battery disintegration or fire within a model boat or
while the battery is being charged.
- Where radio control is used, risk of frequency clash for transmitters operating on 27 and
40 MHz frequencies.
c) EVALUATION OF RISKS
Where boats are to operate, a Responsible Person will be nominated to carry out a
(i) SLIPS,TRIPS AND FALLS
The Responsible Person must look at the slipping/ tripping/falling risks and make an
evaluation to decide if there needs to be an exclusion zone or safe spectator area should
this risk manifest itself due to uneven surfaces, steep or wet banks, debris and rocks,
such that a fall would lead to a person going into the water, especially spectators.
Having put appropriate precautions in place, including highlighting any risks to the
operators, nominated members should be used to steward and advise spectators of this
risk as necessary.
1.1 The Association shall be known as The Surface Warship Association.
AIMS OF THE ASSOCIATION
2.1 To promote the hobby of warship and naval auxiliary vessel modelling, whether radio controlled or
2.2 To assist in research, share information and assist Members
3.1 Membership shall be by application form obtainable from the Membership Secretary or any
officer or Committee member. Family membership is available – children under 16 years old
attending any event must be accompanied at all times by a parent / guardian who will be solely
responsible for the child or children.
3.2 Each new member will receive a membership card, a copy of the constitution and such other
notices and information that the Committee deem appropriate.
3.3 The Association reserves the right to reject applications for new membership without giving
reasons. Existing Members can have their membership withdrawn or not renewed if they fail to
observe the Constitution or, by their actions bring the Association into disrepute. Any existing
Member so disciplined has the right of appeal to the Committee.
3.4 Membership of the Association will automatically lapse after the 31st Jan if the annual subscription
for the current year has not been paid.
4.1 The Association will be governed by a Committee elected each year at the Annual General
4.2 The Committee shall consist of the following officers and members - Chairman, General
Secretary, Treasurer, Membership Secretary and Archivist. In addition all Area Representatives
shall be ex-officio members of the Committee.
4.3 The Committee may co-opt additional members for the purpose of special tasks or for specialist
4.4 The Committee may appoint sub-committees at its discretion.
4.5 In the event that the Chairman is unable to be present at a Committee meeting, members present
are to confer and appoint an acting Chairman to conduct business
4.6 A quorum shall consist of three Committee members.
5.1 The financial year shall run from 1st November until 31st October the following year.
5.2 Bank accounts shall be in the name of the Surface Warship Association into which all monies
received must be paid.
5.3 Cheques drawn shall be signed by the Treasurer and one other Officer of the Association.
5.4 All financial matters to be discussed and approved by the Committee.
5.5 Audited accounts of the Association will be submitted to the Committee members at the last
committee meeting prior to the AGM for approval. These Accounts shall be circulated to the
Membership with the notice calling the A.G.M.
5.6 All property of the Association, with value in excess of £50,shall be recorded by the
Treasurer as to the location and name of the holder of these items.
5.7 The Surface Warship Association will hold Public Liability Insurance.
6.1 The annual membership subscription for the Association will be such sum as agreed at the A.G.M.
6.2 Subscriptions will be due for payment at the commencement of the membership year which will be
from the 1st of January.
6.3 Any new member joining after 31st July will pay the full membership
for the following year plus £1 per month for outstanding amount of the current year.
7.1 The Association shall hold an Annual General Meeting on a suitable date in early February.
Members to receive a minimum of three weeks notice including the Agenda for the Meeting.The
business for the A.G.M. shall include:-
A) Reports on activities for the past year.
B) Treasurers report and vote thereon including recommendation for subscription charges for the
C) Consideration of, and voting on, any proposals (Motions) raised by the Committee or
D) Election of Officers for the coming year. This to be conducted by the president or Vice-
President with respect to the election of Chairman.
7.2 Voting at the A.G.M. is restricted to paid up Members, proxy votes are only available to those
7.3 Motions, by Members, for discussion and approval at the A.G.M. must be received, in writing, by
the General Secretary prior to 1st Jan preceding the A.G.M. Only Amendments to existing
Motions will be accepted at the A.G.M, not new Motions.
7.4 An Extraordinary Meeting of the Association may be called, in writing, by any 25 Members of the
Association or by the Committee. The reason for calling the E.G.M. shall be notified to all
Members 21 days prior to the E.G.M.. No matters other than those so notified shall be discussed
at such E.G.M.
HEALTH AND SAFETY
8.1 All Members of the Association are responsible for their own health and safety.
8.2 Members are advised to wear suitable gloves when launching models as protection against water
borne infections particularly Weils Disease.
9.1 The Association will appoint a person who, in the opinion of the Committee, would best
represent the Association as a figurehead and advisor. The President will have no executive
powers in the running of the Association with the exception of the election of Chairman at
10.1 The Association can appoint a Vice President from the Association membership. The Vice
President may be given specific tasks by the Committee to investigate and report on matters
affecting the objects of the Association.
The Vice President can attend committee meetings, but has no voting rights at that meeting.
11.1 If, in the opinion of the Committee a member has served the Association with distinction they
can be offered Honorary Life Membership. Honorary Life Membership carries no executive
powers but all annual membership fees are waived.
12.1 If a resolution signifying the desire of the members to dissolve the Association is proposed, then
the following procedure must be observed. Such resolution shall be passed by a majority of not
less than three-quarters of votes cast at an Annual General Meeting or Extraordinary General
Meeting duly convened, of which notice specifying the intention of Dissolution has been duly
12.2 Such identical resolution shall be confirmed by a simple majority of the members who shall be
present at a subsequent Extraordinary General Meeting duly convened and of which notice has
been given. The date of such meeting shall not be less than three (3) days or more than one (1)
calendar month from the first meeting. Upon such dissolution, the net assets remaining after the
satisfaction of all debts and liabilities shall be given to a charitable institution supporting the
welfare and needs of a Maritime fraternity.
13.1 This constitution may be altered or amended as needs of the Association require. Any
alteration or amendment must be duly notified to all paid up members and approved at a
general meeting before taking effect.